Partner FAQ

Learn more about becoming a partner and receiving a shipment of bikes.

Frequently Asked Questions

Who can be a Bikes for the World partner?
What do partners receive?
Will Bikes for the World provide funding to my organization?
What are the requirements of partners?
What is covered in the shipping fee?
When would I need to pay?
How are the bikes sent?
What is the quality and condition of the bikes?
What are the reporting requirements for partners?
What kind of organizations/projects have you sent bikes to in the past?
How many shipments can an organization receive?
How does an organization apply?
What time of the year do you accept applications?
Still have other questions about partnerships?

Who can be a Bikes for the World partner?

Organizations in Central and South America, the Caribbean, Africa, and the Asian-Pacific region that:

  • Have a non-sectarian mission and vision tailored to a specific and demonstrable community need that can be addressed at least in part by the use of bicycles
  • Have at least one program that has been functioning for a year or more, focused on improving the lives of low-income or otherwise disadvantaged citizens, with documented results
  • Have the financial capacity to pay for the expenses of shipping the bicycles from the Bikes for the World warehouse in the United States to the proposed project site
  • Have a full time Executive Director
  • Are recognized by national law as not-for-profit
  • Have reputable third-party references (preferably international)
  • Have a demonstrated willingness and ability to collaborate with other community groups, regardless of religious, ethnic, political, or socio-economic affiliation.

What do partners receive?

Approximately 450-525 used bikes PLUS used bike parts. The types of bikes are mixed and include 26'' mountain bikes, 24'' mountain bikes, 700c road bikes, 700c hybrids, 20'' children's bikes, and 16'' and smaller baby bikes. Bikes for the World does its best to meet requests for particular combinations of these types to best suit the partner's needs. Occasionally other requests (for sewing machines, crutches, wheelchairs) can be accommodated on a case-by-case basis.

Bikes for the World can at times also make purchases of new bicycle-related items on behalf of the receiving partner to include in the shipment. Such purchases would be approved on a case-by-case basis and full payment would be expected.

Requests for fewer than 450-525 bikes cannot generally be granted due to higher unit shipping costs.

Will Bikes for the World provide funding to my organization?

Bikes for the World does not provide grants or cash funding to organizations. Our support consists of in-kind products and services -- the donation of valuable used bicycles, spare parts, and on occasion special items, and partial funding of shipping for qualifying partners.

What are the requirements of partners?

Partners need to:

  • Cover the cost of shipping from the US to its destination (usually US$3,000-US$10,000, depending on the country) – the bikes and parts are free
  • Manage the logistics from port to the point of distribution, which may require customs fees/taxes, access to secure storage facilities, and/or transportation for project materials
  • Re-assemble and recondition/repair the bikes
  • Negotiate and sign a Memorandum of Understanding clarifying mutual responsibilities
  • Provide periodic reporting (see the reporting requirements below for more details)

What is covered in the shipping fee?

The shipping fee covers U.S. inland trucking, ocean freight, the freight forwarder fee, the courier of documents (if needed), any miscellaneous fees charged by the shipper, as well as any additional items purchased and included by Bikes for the World at the request of the receiving partner.

It does NOT cover inland trucking in the country of destination from the port to the partner's site, customs fees, local taxes, storage in the destination country, or other expenses that may occur once the shipment has arrived in country. The receiving partner will be responsible for arranging and paying these costs separately.

When would I need to pay?

For first-time shipments, Bikes for the World typically requests payment in advance. Subsequent shipments will normally be invoiced at the time of loading. Flexible payment options may be discussed on a case-by-case basis. Payment via wire transfer is preferred.

How are the bikes sent?

Bikes for the World partially disassembles the bikes by removing the pedals, lowering the seats, and turning and flipping the handle bars. This allows us to fit as many bikes as possible. We then load the bikes and parts into a 40-foot "high cube" shipping container. The shipping container is taken to a nearby port in the U.S. and shipped to the local port most convenient for the final destination. Partners are responsible for arranging transportation from the port of arrival to their site. Note that in addition, all donated bicycles will require some minimal re-assembly (i.e., re-attaching the pedals, turning handlebars, etc.) and adjustment.

What is the quality and condition of the bikes?

Bikes for the World makes every effort to send bikes of as high a quality as possible, although the quality of both the frames and components varies. Nearly all bicycles will be used and in "repairable or better condition." While we make every effort to send bicycles in good condition, some will require substantial repair and many will require light servicing (such as patching tubes or replacing the tires). To assist, Bikes for the World adds a valuable assortment of spare parts to each shipment.

What are the reporting requirements for partners?

The partner organization will be expected to provide the information requested below to Bikes for the World by the determined deadlines:

  • An initial evaluation and inventory of the contents received following the designated template within one (1) month of reception of the shipment for each shipment sent
  • A program evaluation of the partnership, following the designated template, every six (6) months after the reception of the first shipment (unless otherwise agreed upon by both parties) that includes:
  • A programmatic update and evaluation (qualitative and quantitative)
  • A minimum of three (3) interviews of beneficiaries
  • A minimum of ten (10) quality photographs of unloading, bike distribution, and beneficiaries with their bikes
  • A financial report for each shipment received

NB: Organizations will not be eligible for subsequent shipments if they do not satisfactorily complete the reporting requirements.

What kind of organizations/projects have you sent bikes to in the past?

See more information about our current partners

How many shipments can an organization receive?

There is no set maximum or minimum number of shipments an organization can receive. It will be determined by availability and project needs. We have partnered with organizations on a one-time basis that only receive one shipment and we have partnered with organizations with whom we develop a long-standing relationship and who receive several shipments a year.

How does an organization apply?

You must first send a completed preliminary inquiry form to kaila(at)bikesfortheworld.org. After review, strong candidates will be asked to fill out a final application form. Both forms can be found on the Bikes for the World website under How To Apply.

What time of the year do you accept applications?

We are not currently accepting new partners. If you send an application it will not be considered immediately.

Still have other questions about partnerships?

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